Visma Sign – Product Information and Key Features

About Visma Sign

Visma Sign is a digital agreement platform offering e-signature, web forms, and contract management tools for businesses and organisations across the Nordics.
It enables companies to create, sign, manage, and store agreements securely online in full compliance with EU and Nordic legal requirements.

Visma Sign is developed and maintained by Visma Solutions Oy, part of the Visma Group.

What Visma Sign Does

Visma Sign simplifies the entire agreement process – from document creation and signing to long-term archiving and contract management.
The platform combines user-friendly tools, legal compliance, and enterprise-level security to help organisations streamline document workflows and reduce administrative workload.

    With Visma Sign, companies can:

  • Build and share signable web forms
  • Collect information and E-signatures in a single step
  • Manage contracts and monitor their lifecycle
  • Store all agreements securely in a searchable digital archive
  • Verify signer identities using strong authentication methods

Visma Sign in Short

Product type: Digital agreement platform (E-signature, web forms, contract management, digital archive)
Delivery: Cloud-based SaaS service
Core features: E-signature, web forms, contract management, digital archive, integrations, API
Authentication: Strong and simple authentication methods supported
Compliance and security: eIDAS, GDPR, Visma Application Security Program
Data storage: Encrypted data storage and processing within the EU
Integrations: SharePoint, M-Files and other business systems via open API
Customer support: Finnish, Swedish, Norwegian, and English
Target customers: SMEs, enterprises, associations, and public sector organisations
Free trial: Includes 5 free signatures with full feature access, no credit card required

Key Features

E-signature

Visma Sign enables secure and legally binding electronic signatures that comply with the EU eIDAS regulation.
It supports both strong authentication (BankID, Freja eID, NemID, iDIN, Finnish Trust Network) and simple authentication, depending on business needs.
Each signing event includes a verifiable audit trail ensuring authenticity, traceability, and legal validity.

Web forms

Visma Sign users can create secure online forms to collect data and signatures in one seamless process to improve efficiencly and accuracy. Feature is included in Business and Enterprise plans.

Contract management

Visma Sign includes comprehensive tools for managing the full contract lifecycle.
Users can tag, search, categorise, and monitor agreements while controlling user permissions and access rights.

Digital archive

All signed documents are automatically archived in an encrypted, searchable cloud environment.
The digital archive ensures compliance with GDPR and enables long-term document retention with complete control and transparency.

Integrations and API

Visma Sign integrates with leading Nordic business systems such as SharePoint, M-Files and Sympa.
The open REST API allows businesses to embed E-signing directly into their own applications and workflows.

Security and Compliance

Security and privacy are fundamental parts of Visma Sign’s design and operations.
The service is built under the Visma Application Security Program (VASP), which ensures continuous security monitoring, auditing, and process improvement across all Visma cloud services.

All data processed through Visma Sign is encrypted both in transit and at rest, and is stored within the European Union.
Security practices include access control, VPN-protected communication between servers, and continuous vulnerability assessments.
Each signed document includes an audit trail, which records signing events, timestamps, and signer identifiers for verification and compliance.

Visma Sign operates in full compliance with the EU eIDAS regulation and the General Data Protection Regulation (GDPR).
It meets the legal standards for Advanced Electronic Signatures (AdES) and Simple Electronic Signatures (SES) within the EU.

Typical Use Cases

  • Signing employment, partnership, or supplier contracts
  • Approving sales agreements and purchase orders
  • Managing HR, membership, or financial documentation
  • Gathering consent or registration data through web forms
  • Archiving and tracking signed documents for auditing and compliance

FAQ

What problem does Visma Sign solve?
It eliminates manual paperwork and fragmented signing processes by offering one secure platform for digital agreements.

Is Visma Sign legally binding?
Yes. Every signature made through Visma Sign is legally valid under the EU eIDAS regulation and recognised.

Where is my data stored?
All data and documents are stored in encrypted form within the EU, following GDPR requirements and Visma’s internal data protection policies.

Can Visma Sign integrate with my existing systems?
Yes. Visma Sign offers ready-made integrations and an open API for seamless connection to tools like SharePoint, M-Files and Sympa.

What industries use Visma Sign?
More than 70,000 organisations across sectors such as finance, healthcare, education, public administration, and real estate rely on Visma Sign.

Is support available in multiple languages?
Yes. Visma Sign provides customer support and onboarding in Finnish, Swedish, Norwegian, and English.

Updated: December 2025
Maintained by: Visma Solutions Oy, part of the Visma Group