Web forms streamline data collection

Summary

• Paper forms slow down data collection and increase manual work — digital forms eliminate unnecessary steps.
• Electronic, signable forms keep all information in digital format and enable secure, GDPR-compliant processing.
• Visma Sign’s smart forms can be used across sectors such as finance, education, healthcare, and hospitality.
• Easy to create without coding, they can be embedded directly into your website or online shop.
• You only pay for completed and signed forms — and using the service is always free for the signer.

The familiar form — reimagined

Forms are a familiar part of every organisation’s daily work. Traditionally, paper forms are filled in, signed, and passed from one desk to another — before someone manually enters the data into a system. Sound familiar?
What if you could spend that time on something more meaningful than typing data or scanning piles of paper?

The problem with “digital” PDFs

Digital forms are often mistaken for PDFs filled in on screen. Yet, even if they’re completed electronically, they often need to be printed for signing — and the process falls back into a paper workflow.
The result? Wasted paper, time, and money — with little to show for digitalisation.
Visma Sign Forms offers a truly digital solution for forms that require signatures — from creation to archiving.

What is a digital, signable form?

With electronic forms, data collection becomes faster and more secure.
Instead of handwriting, the form is completed and signed electronically in one go.
All information stays digital and can be forwarded directly to your company’s internal systems.
The biggest advantages are speed, reliability, and compliance.
No more lost papers or misplaced documents — and GDPR requirements are fully met, as information can be transferred automatically to your CRM or membership register.
Confidential data remains visible only to authorised parties.

Who can use digital forms?

Electronic forms with e-signature functionality suit many industries — from simple consent collection to complex data gathering.
They’re ideal for customer forms, orders, consent documents, or employee records.
They can even be used for signing and terminating contracts.

Finance and insurance
In banking and insurance, digital processes reduce branch visits, accelerate approvals, and improve customer experience.
Loan and insurance applications, cancellations, or data updates can all be handled remotely — freeing customers to spend their lunch breaks at lunch, not in line.

Hospitality
In hotels and accommodation services, digital forms replace the paper travel registration card.
Imagine a quick, paper-free check-in where the legally required form is filled and signed electronically — then stored automatically in your digital archive.

Education
Schools and nurseries constantly exchange forms between home and institution: absences, contact details, camp permissions, allergy notifications, and more.
Switching to e-signable digital forms smooths communication and improves data security.
Sensitive information belongs safely in the cloud — not in a child’s backpack.

Social and healthcare
In healthcare and social services, the paperwork never ends: intake forms, care contracts, benefit applications, health questionnaires, and authorisation letters.
Manual entry takes time and increases the risk of errors.
Digital forms allow flexible data collection and free staff from being tied to a desk — improving efficiency and overall patient care.

Creating digital forms is easy

Designing electronic forms in Visma Sign requires no coding skills.
They’re built from simple, customisable elements that you can arrange as needed.
Once created, forms are immediately available and can be embedded seamlessly into your website or online store using an iFrame.

How much do digital forms cost?

The pricing of Visma Sign Forms follows the same model as the Visma Sign service. For the person signing, the service is always free of charge.

Interested? Try Visma Sign Forms free of charge and experience how effortless digital data collection can be.

Terhi Tella is Senior Growth Marketing Specialist at Visma Sign. She’s inspired by content and communication that create real value, and always strives to see things from the customer’s perspective.