How e-signing protects your business from fraud

Cybercrime is evolving fast, and both companies and individuals face a growing risk of fraud. From phishing emails and manipulated documents to cloned websites and deepfakes, fraudsters are constantly finding new ways to steal data and money.

E-signing is one of the most effective tools for protecting your organisation against digital fraud. It provides verified identities, secure agreements and a traceable digital trail — all essential for modern business security.

With Visma Sign, your company benefits from:

• Verified signers – every agreement is linked to a confirmed identity through trusted authentication such as BankID.
• Tamper-proof documents – once signed, agreements cannot be altered without detection.
• Full traceability – detailed audit trails record who signed, when, and from where.
• Compliance and confidence – all processes align with GDPR and EU eIDAS regulations.
• Speed and simplicity – contracts can be securely signed in minutes, even across borders.

This article explores how e-signing helps companies stay secure, prevent manipulation and maintain trust in an increasingly digital business environment.

Digital business fraud – a growing threat

According to a report by the Global Anti-Scam Alliance and BioCatch, Swedish citizens lost SEK 28.6 billion (around USD 2.75 billion) to fraud in just twelve months. That equals 0.5% of Sweden’s GDP. Figures from the Swedish Riksbank show that fraud is the fastest-growing type of crime in the country.

Criminals are becoming more skilled at exploiting human factors such as time pressure, unclear communication and lack of verification. In many cases, employees simply do not have time to check contracts carefully, which makes them easy targets.

Every business now needs to take security seriously. Below, we explain how e-signing can reduce fraud risks and make your agreement process more secure and efficient.

When can e-signing help?

Switching to a fully digital signing process is quick, simple and cost-effective compared with the level of protection and efficiency it provides.
Here are a few key ways to use e-signing to safeguard your business.

1. Require contracts and verify identities

Always formalise an agreement before sharing any information, especially sensitive data. Until a contract is signed, you cannot be sure who you are dealing with.

By requiring contracts to be signed with verified identification, you confirm the identity of the other party. Agreements signed with BankID ensure full confidence in who you are working with, as the identification is handled by a trusted source.

Making contract signing a mandatory step for all partners and requiring identity verification acts as a strong defence against fraud.
Fraudsters often create urgency to pressure their victims, but with e-signing, you can review and sign a contract in just a few minutes.

A signed agreement gives both parties assurance of what has been agreed. When the process is digital and secure, legitimate partners will never hesitate to complete it.

2. A traceable log ensures transparency

E-signatures protect you from tampering and prevent anyone from altering contract terms after signing. All actions linked to the document are recorded in a traceable digital log, providing transparency and accountability.

The log includes details such as the signer’s IP address and timestamps for every signing event.

Every agreement signed with Visma Sign also receives a unique identifier that verifies the document’s authenticity. You can confirm that the file has not been changed after signing by using the verification code in Visma Sign or directly through Adobe Reader.

Madeleine Sandler works in marketing at Visma Sign. She’s passionate about helping businesses work more efficiently without compromising on sustainability or security.