Integrate e-signing and digitalise your company’s information management

Summary:

• Many companies still print and scan documents for signatures, which breaks the digital process and increases risk.
• Integrating Visma Sign into your document management system keeps the entire workflow digital, secure and traceable.
• Signatures are collected in minutes: notifications go to all signers, and the signed document returns automatically for secure archiving.
• E.g. HR teams speed up hiring and contract handling; finance teams streamline mandates, authorisations and report sign-offs.
• All documents remain searchable via metadata and content search, and new versions can be resent directly from the system.
• You can use Visma Sign’s API, ready-made integrations (e.g., Canon, M-Files), or build the connection with technical partners.

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Both large and small organisations wrestle with an ever-growing volume of documents and data. Modern document management systems have therefore become a cornerstone of today’s information management.

With digital document management, your company’s documents — such as contracts, offers and applications — are stored and organised digitally. They remain safe in the system, without the risk of being misplaced or damaged. Easy? Yes. Truly paperless? Not necessarily.

In many cases, users still collect signatures manually: a digitally created document is exported, printed, signed and scanned back into the system.
This breaks the digital process entirely — turning a digital workflow back into a paper-driven one.

Integrating e-signing reduces risks and speeds up your contract workflow

When you integrate e-signing directly into your document management process, you eliminate paper handling and significantly reduce both human error and security risks. All data stays within the cloud service, and the entire lifecycle and approval chain of each document remains visible for future verification.

With Visma Sign’s integration, e-signing shifts from a multi-day or even multi-week process to one that takes just minutes:

• Once the document is ready to sign, every participant receives a notification.
• After signing, the document automatically returns to your document management system for secure archiving.
• All signed and archived documents can later be found easily through metadata or content search.
• If a document changes, a new version can be sent directly for re-signing.

Document management and e-signing in practice

HR workflows

For Example in HR systems, every employee document — from employment contracts to resignation confirmations — needs to be tracked. Integrating Visma Sign removes the need for in-person signing and accelerates recruitment and onboarding processes.

Financial administration

Finance teams handle countless authorisations, approvals and reports. With an integration between your document management system and Visma Sign, accounting firms and finance departments can send documents for e-signature directly from their system and receive them back signed, without printing or scanning.

Interested in integrating Visma Sign? Here’s what happens next

Visma Sign can be integrated into your existing systems or digital service processes. We also provide full support for implementation — with no additional cost. A typical integration journey looks like this:

1. Explore

Review Visma Sign’s full API documentation. Our specialists can help interpret any technical details. Visma Sign also offers ready-made integrations with partners such as Canon and M-Files.

2. Plan

In a joint integration workshop, we define which processes in your organisation gain the most value from e-signing and how the workflow should be built.

3. Deploy

The integration is often fast to implement and take usually from a few days to a week.

Want to learn more about integrating Visma Sign into your system?

Visma Solutions simplifies business complexity and helps companies grow with smart cloud services. Being part of Visma Group, our mission is to help companies stay competitive.