Sustainability at Visma Sign – More Than Just Saving Paper

Summary:
When thinking about the sustainability of e-signing, most people first think of saving paper. However it’s a continuous commitment to secure, transparent and energy-efficient e-signing built into every part of the service, from technology to partnerships.

Visma Sign focuses on:

• Long-term commitment – part of Visma Group’s ESG framework, ensuring measurable and transparent sustainability in every area of operation.
• Data security and continuity – e-signing that works reliably under EU and Nordic data protection laws, with all information stored safely within the EU.
• Transparency and trust – every signature is traceable with a detailed audit trail that supports accountability.
• Environmental responsibility – efficient coding, energy-smart infrastructure and reduced paper and resource waste.

In this article, we take a closer look at how Visma Sign’s commitment to responsibility and sustainability shows up in everyday operations — from data protection and transparency to energy efficiency and ethical technology choices.

Administrative responsibility: data security, transparency and continuity

The most important part of Visma Sign’s sustainability work is administrative responsibility — ensuring that the e-signing service is secure, reliable and transparent at all times.

Customers need to be confident that electronic signatures work both technically and legally. With Visma Sign, every signature and contract is safe, managed by a financially stable Nordic company that ensures business continuity without disruptions. Carefully designed backup systems and automatic load balancing keep the service available even if one connection fails.

All customer data is stored permanently within the EU, using Google’s Hamina data centre and UpCloud’s infrastructure, both of which meet strict security and location requirements. Servers operate in certified data centres, and Visma Sign works only with reliable partners, avoiding dependence on a single provider.

Administrative responsibility also means partnering only with trustworthy subcontractors. Visma Sign carefully selects its suppliers to ensure a responsible value chain for e-signing and contract management.

Transparency in contract management

Transparency in contract management is a cornerstone of responsible business and a key priority for Visma Sign’s customers. The service guarantees that every signature is traceable — who signed, when, and what was approved.

The audit trail provides a detailed log of all signing events, allowing businesses to track contract history accurately. This helps organisations avoid forgotten or misplaced agreements and strengthens both internal trust and external credibility.

Environmental responsibility: from less paper to more energy efficiency

One of the most visible environmental benefits of e-signing is the reduction in paper use, which means fewer trees cut down, less transportation, and less waste. But at Visma Sign, environmental responsibility goes far beyond that.

It is also about software architecture, code efficiency and energy use — how the technology itself is built and maintained.

Energy-efficient design from product development to infrastructure

Visma Sign invests in energy efficiency at every level.

In product development, this means continuously modernising the codebase and replacing old logic with lighter, more efficient programming languages and algorithms. The system automatically adjusts its resource use based on traffic, reducing unnecessary energy consumption.

On the infrastructure side, Visma Sign uses environmentally responsible data centres, such as Google’s Hamina facility and UpCloud’s EU-based servers, both known for high sustainability standards.

Even office equipment and computers are handled responsibly: devices are recycled or resold to extend their lifecycle when they are no longer in use.

When it comes to artificial intelligence, Visma Sign evaluates its use carefully. While training AI models can be energy-intensive, applying pre-trained models can streamline work and reduce resource consumption. Visma Sign uses AI only where it brings genuine value and aligns with its long-term sustainability goals.

Is Visma Sign a responsible choice?

Visma Sign’s sustainability commitment is visible in software development, infrastructure, people and processes. Responsibility is not a marketing theme — it is part of the company’s strategy and daily work.

The goal is to provide customers with an e-signing service that is not only easy and secure but also environmentally and ethically responsible. Every year, Visma Sign sets more ambitious goals to improve its sustainability performance.

Visma Sign is part of Visma Solutions and the Visma Group, which applies the ESG framework (Environmental, Social, Governance) to ensure transparent and broad sustainability reporting.

Visma’s sustainability principles and reports are publicly available at visma.com/sustainability.

Terhi Tella is Senior Growth Marketing Specialist at Visma Sign. She’s inspired by content and communication that create real value, and always strives to see things from the customer’s perspective.